I never could get the hang of archiving email in OSX Mail. You can sort and delete spam there without worrying you are messing up your mail mail folder. I have years of emails and who wants to sort through that? I can just search through the database these programs make if I ever need something from10 years ago! They don't mess with your mail files.but make a completely separate database that you can put on another hard drive or disk. Not cheap when I think of the hours I've spent fixing troubles or tracking down tech help, It's worth $25 to me. I bought mine long ago so I've just upgraded but I think they're about $25 now. I have only tried the first two but they all have rave reviews. I'm an avid Mac user because I'm a non techie wants things simple (so I can relate to your questions). I will now have to go to that computer and archive 1.4 gb of emails and attachments and then find a way to get them back onto the server or otherwise distribute them manually on USB keys to an office in another country.ĭO NOT USE iCLOUD TO ARCHIVE LARGE EMAILS AND ATTACHMENTS unless you can afford to see them disappear forever. And I protect myself by having another computer OFFLINE which I update twice a month. Fortunately, I have learned over 20 years experience that Apple is nobody's mother and in the end you are on your own unless you want a form letter "so sorry that you." which means nothing to anybody. My backup computer, also connected to the internet all the time, was also stripped of those messages. But for the cautious I would say delete the ARCHIVE mailbox on iCloud and configure your settings so that you never trust Apple Mail - iCloud Archive with your data. I assume that iCloud (over internet) can only handle so many messages with attachments before it has a stroke and screws up your personal or business life. EXPORT the emails to local storage or copy them to a folder on your computer. WARNING TO MAC USERS: DO NOT USE THE iCLOUD "ARCHIVE" FOLDER TO archive messages and their attachments. My current storage use is less than 3gb because iCloud DELETED about 1.4 gb of "archived" email. After about 3 minutes a message from iCloud was delivered to my inbox saying that I had exceeded my storage limits.ĪLL of the messages (50 original plus 708 second trial) and their attachments then disappeared from the iCloud ARCHIVE mailbox and they are well and truly gone 24 hours later. I began deleting some old and not so important emails and their attachments. I signed onto iCloud and they were there (708 messages added) BUT a message flashed on that I had exceeded my iCloud storage limit and I must immediately DELETE messages or increase storage. The Activity Monitor flashed red for about 10 minutes and the messages disappeared from my inbox. I then went back to MAIL and clicked on one month's messages (708 messages plus attachments - roughly 1.3 gb). I have 50gb of storage and I am using less than 5gb. I then went to iCloud and saw that the messages were now stored in a mailbox titled ARCHIVE. The first thing that happened in my test with 50 messages was that the messages disappeared from my inbox. I hope this will help someone avoid the disaster wrought by iCloud when I clicked ARCHIVE on 700 messages and their attachments.
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